Learner-created content (Assets) allows learners to share their own knowledge and expertise with other members of their organization. Learners can create and share documents, presentations, videos, or audio files that they have found valuable. Leveraging the knowledge held within an organization allows all members of the business to benefit from the experience of others and to easily disseminate this throughout the business.
Learner-created content allows learners to create their own informal learning items. These uploaded items go through an approval process and can then be managed as an asset. Learners will be able to create additional content types in future releases.
A user with Account Owner access can enable the ability for learners to upload content at: Account settings,>Features,>Assets,>Enable Assets,>Enable Learner Content Creation,>Save,>Now click ‘Promote User for Notification’ to select specific Account Owners and Admins to receive an email with a link to Approve the user’s upload. Once approved, the asset will be available for view/download by other learners.
How will Learner created content be used?
Administrators can grant access to People and Teams or include the asset in one or more Collections. assets can be downloaded by learners for use outside of the learning environment.
What files are supported with Learner Content Upload?
Audio (.mp3) = 100 MB
Word Docs – (.doc, .docx) 30 MB
Video – Upload a video file (.avi, .wmv, .mpg, .mov, .flv, .m4v, .mp4 of max file size: 250 MB) – The video will be viewable in a similar format to that of YouTube but is secure so that only the assigned users can see it.
PowerPoint (.ppt, .pptx, or Keynote saved as PDF or a PowerPoint Format) – Upload your presentations (max file size: 30 MB) and they will be viewable online without requiring users to have PowerPoint installed on their computer
PDF – 30 MB
How will Learners find and use the Learner Content Upload?
At the Home tab, at their customized learner Dashboard, learners will see the ‘My Uploaded Content’ widget where they’ll click ‘View & Upload’ to view their existing uploaded assets or Upload new ones.
To add a new asset they’ll click Upload Content and then complete the form, clicking ‘Choose a file’ to upload the content file, and Save to submit the content for approval.
The specified (Promoted) admins will receive an email notification letting them know that a learner created asset has been submitted for approval. Once the content has been approved by an admin, learners will be able to download the asset at: Content Library,>Assets
Who’s responsible for approving the Learner created content once the content has been submitted for review?
Once the content has been submitted, any Account owner or Administrator can review it at: Content tab,>Assets. Select an item with a Pending Approval status to Download then Approve/Reject the content.
If the asset is approved, the Administrator selects Approve and Submit.
If the asset is rejected, the Administrator selects Reject and can provide the learner with a reason for the rejection.
Once Learners create and upload content, how are they notified of the content submission status?
If the learner content is approved, the learner will receive a Learner Content Approved email. If the Administrator has determined that learner content is not appropriate or needs alterations, the learner will receive a Learner Content Rejected email detailing the issues noted by the Administrator regarding the rejection.
What happens to all the rejected content submissions? Can a Learner resubmit a rejected content submission? Does the learner keep a record of all previously submitted content that was uploaded?
Rejected content can be edited and resubmitted by the learner from the My Uploaded Content widget at the Home tab.
If a learner chooses, they can edit and resubmit the asset. Otherwise, the asset can be deleted.
Important Note: If the asset remains in a Rejected state for 50 days, the learner will receive a series of reminder emails (after 50 and 55 days of inaction) asking the learner to review their submitted content. If no action is taken, the asset will be automatically purged after 60 days.
Where can the asset content be found by an Admin and who is the Author?
Administrators can access learner created assets at: Content,>Assets,>The full list of assets will be displayed,>From here, click on an asset to edit, share or manage as detailed above. The Author of the asset is the user who uploaded the content.