New Users

Use this option to allow users who have never been created as Litmos users to establish themselves as new users.
To allow new users to self-sign-up for a course:
1. Navigate to “Courses.”
2. Select a course you would like users to self-sign up for.
3. Select the “Settings” sub-tab.
4. Scroll down and check the box next to “I want to sell this course.”
5. Make sure the course fee is $0.00, fill out the Brief Description and Full Description, and click “Save.”
6. Repeat steps 1 – 5 for all courses you would like users to self-sign up for outside Litmos.
7. Direct learners to self-sign up for courses at YourUniqueURL.litmos.com/online-courses.

Existing Users

Use this option only to allow users with access to Litmos to self-sign up for courses. To enable existing users to self-sign-up for a course:

1. Navigate to “Courses.”
2. Select a course you would like users to self-sign up for.
3. Select the “Settings” sub-tab.
4. Scroll down to the Display section, check the box next to “Course Library,” and click “Save.”
5. Repeat steps 1 – 4 for all courses you would like users to sign up for from within Litmos.
6. Direct learners to take these courses by logging into Litmos and navigating to “Course Library.”

Allow Users to Self-Sign Up Using a Code

Use the Self Sign Up feature to enable new and existing users to self-assign to Teams, Courses, Learning Paths, or gain access to your Litmos site.

Creating a Token

A token is used to create the code and the auto-assignment type for the code that a user would use to self-sign up. To create a token:

1. Navigate to Account > Litmos Features > Self Sign Up
2. Select “Add Token.”
3. Enter the information desired in the fields and select “Save.”  

Edit a Token

Once a Token has been created, an Account Owner can edit it at any time. To edit a Token:

1. Navigate to Account > Litmos Features > Self Sign Up
2. Select “Edit Token.” 
3. Enter the information desired in the fields and select “Save.” See below for more details on each field.

Token Fields

• Code – The code is the alphanumeric code that learners will enter upon self-sign-up to signify which token they are referencing and the Course, Learning Path, or Team they are signing up for. 
• Token Type – There are five available token types. Only one token type may be given to each token.
  • Empty – Gives users access to your Litmos site without assigning them to a Course, Learning Path, Team, or Listing.  
  • Courses – Assigns a user to a specific Course. After selecting “Course” for the token type, click “Select Course,” choose the desired Course and click “Select.” 
  • Learning Path – Assigns a user to a specific Learning Path. After selecting “Learning Path” for the Token Type, click “Select Learning Path,” choose the desired Learning Path and click “Select.” 
  • Team – Assigns a user to a specific Team. After selecting “Team” for the token type, click “Select Team,” choose the desired Team and click “Select.” 
  • Listing – Assigns a user to a specific Listing. After selecting “Listing” for the token type, click “Select Listing,” choose the desired Listing and click “Select.”
• Maximum Activation – The number of times this code can be used. For security reasons, this field must contain a figure. 
• Token Expiration – Set the date that the code will automatically expire. Users using the code to self-sign-up will still be allowed to log in. However, the code will no longer allow users to self-sign-up using that code.
• Active – Manually set this code to be Active or Inactive to control when users can use the code to access the Account.

Note: Only users with the Account Owner user role or a custom Account Role with access to the Self-signup feature can create a Token.

Note: If a Token is expired, either from the expiration date or being made Inactive, users who have used the code to self-sign up will still be allowed to log in. However, the code will no longer let new users to self sign up using that code.

Note: Learners can only use the token once. If they have already used the token, they will receive an error saying, “You have already used this code.” 

 

How a User Self-Signs Up

To allow a user to self-sign up, provide the user with the Self Sign Up URL and the code associated with the Course, Learning Path, or Team they will need to self-sign up. The user will then:

1. Navigate to the Self Sign-Up URL. (See below for more information)
2. User enters their First Name, Last Name, Email address, and token Code (Learners will be locked out for 2 hours if an incorrect code is entered more than ten times from the same IP).
3. The login email will be sent to the user with the login details.

Note: If learners do not receive the login email, have them check their spam/junk folder.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Where to Find the Self Sign-Up URL

Method 1 

Navigate to Account > Litmos Features > Self Sign-Up. The URL is listed in the Self Sign-Up section.

Method 2 

Add “/self-signup/” to the end of your unique Litmos site URL. For example, if your unique URL is https://yourcompany.litmos.com, the URL for your Self Sign-Up page will be https://yourcompany.litmos.com/self-signup.