New Users
Use this option to allow users who have never been created as Litmos users to establish themselves as new users.
To allow new users to self-sign-up for a course:
1. Navigate to “Courses.”
2. Select a course you would like users to self-sign up for.
3. Select the “Settings” sub-tab.
4. Scroll down and check the box next to “I want to sell this course.”
5. Make sure the course fee is $0.00, fill out the Brief Description and Full Description, and click “Save.”
6. Repeat steps 1 – 5 for all courses you would like users to self-sign up for outside Litmos.
7. Direct learners to self-sign up for courses at YourUniqueURL.litmos.com/online-courses.
Existing Users
Use this option only to allow users with access to Litmos to self-sign up for courses. To enable existing users to self-sign-up for a course:
- Navigate to “Courses.”
- Select a course you would like users to self-sign up for.
- Select the “Settings” sub-tab.
- Scroll down to the Display section, check the box next to “Course Library,” and click “Save.”
- Repeat steps 1 – 4 for all courses you would like users to sign up for from within Litmos.
- Direct learners to take these courses by logging into Litmos and navigating to “Course Library.”
Allow Users to Self-Sign Up Using a Code
Use the Self Sign Up feature to enable new and existing users to self-assign to Teams, Courses, Learning Paths, or gain access to your Litmos site.
Creating a Token
A token is used to create the code and the auto-assignment type for the code that a user would use to self-sign up. To create a token:
- Navigate to Account > Litmos Features > Self Sign Up
- Select “Add Token.”
- Enter the information desired in the fields and select “Save.”
Edit a Token
Once a Token has been created, an Account Owner can edit it at any time. To edit a Token:
- Navigate to Account > Litmos Features > Self Sign Up
- Select “Edit Token.”
- Enter the information desired in the fields and select “Save.” See below for more details on each field.
Token Fields
- Code – The code is the alphanumeric code that learners will enter upon self-sign-up to signify which token they are referencing and the Course, Learning Path, or Team they are signing up for.
- Token Type – There are five available token types. Only one token type may be given to each token.
- Empty – Gives users access to your Litmos site without assigning them to a Course, Learning Path, Team, or Listing.
- Courses – Assigns a user to a specific Course. After selecting “Course” for the token type, click “Select Course,” choose the desired Course and click “Select.”
- Learning Path – Assigns a user to a specific Learning Path. After selecting “Learning Path” for the Token Type, click “Select Learning Path,” choose the desired Learning Path and click “Select.”
- Team – Assigns a user to a specific Team. After selecting “Team” for the token type, click “Select Team,” choose the desired Team and click “Select.”
- Listing – Assigns a user to a specific Listing. After selecting “Listing” for the token type, click “Select Listing,” choose the desired Listing and click “Select.”
- Maximum Activation – The number of times this code can be used. For security reasons, this field must contain a figure.
- Token Expiration – Set the date that the code will automatically expire. Users using the code to self-sign-up will still be allowed to log in. However, the code will no longer allow users to self-sign-up using that code.
- Active – Manually set this code to be Active or Inactive to control when users can use the code to access the Account.
Note: Only users with the Account Owner user role or a custom Account Role with access to the Self-signup feature can create a Token.
Note: If a Token is expired, either from the expiration date or being made Inactive, users who have used the code to self-sign up will still be allowed to log in. However, the code will no longer let new users to self sign up using that code.
Note: Learners can only use the token once. If they have already used the token, they will receive an error saying, “You have already used this code.”
How a User Self-Signs Up
To allow a user to self-sign up, provide the user with the Self Sign Up URL and the code associated with the Course, Learning Path, or Team they will need to self-sign up. The user will then:
- Navigate to the Self Sign-Up URL. (See below for more information)
- User enters their First Name, Last Name, Email address, and token Code (Learners will be locked out for 2 hours if an incorrect code is entered more than ten times from the same IP).
- The login email will be sent to the user with the login details.
Note: If learners do not receive the login email, have them check their spam/junk folder.
Where to Find the Self Sign-Up URL
Method 1
Navigate to Account > Litmos Features > Self Sign-Up. The URL is listed in the Self Sign-Up section.
Method 2
Add “/self-signup/” to the end of your unique Litmos site URL. For example, if your unique URL is https://yourcompany.litmos.com, the URL for your Self Sign-Up page will be https://yourcompany.litmos.com/self-signup.