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Home › Litmos Documentation › Two Factor Authentication

Two Factor Authentication

Two-factor authentication can be enabled for Account Owners/Administrators or All Users. Two-factor authentication (2FA), sometimes referred to as two-step verification, is a security process in which the user provides two different authentication factors to verify themselves. This is important to:

  • Protect the user’s credentials
  • Protect the resources the user can access

Two-factor authentication, in Litmos, is enabled with the user password plus Email verification or one of the following Mobile based verification methods.

  • SMS Verification method
  • Google Authentication method

Two factor verification can be limited to Account owners and Admins or can be extended to all users as needed.

How to turn on Two-Factor Authentication

This feature can be turned on from the Account Settings →  Profile → Login section: Once enabled, Account owners can choose the method of Authentication and who to be authenticated. Default values will be set to Admins only via email authentication

How does it work?

Account Owners and Administrators  or All users in the org will  be asked for a code once every defined period ( max90 days) and/or upon password reset, on each trusted computer or device.

Note: Two factor authentication is browser specific and is based on cookies stores in the browser. The verification code will be sent to the email address maintained in the user profile. If the email is not maintained, the Account Owner/Administrator can generate a verification code via the user password reset page or the Administrator can reach out to support@litmos.com on behalf of the user attempting to sign-in.

Email verification and User Password Reset Page: When the user is prompted for the verification code (as shown below) after 90 days on each trusted device, an email will be sent to the user including the verification code.

For an Account Owner or Administrator to enter a temporary verification code on behalf of a user, that end-user would need to be on the page that prompts the verification code:

SMS verification and User Password Reset Page:- A valid phone number is required for the SMS based authentication.

When the user is prompted for the verification code (as shown below) based on the settings, an SMS will be sent to the user with the verification code.

If the user does not have a valid phone number on record, the user will have to reach out to their Account Owner/Administrator to help generate a verification code via the user password reset page.

Google Authentication method – A valid phone number and the Google authenticator app is required for the Google authentication method. As a first step, the user will be prompted to scan a QR code to be authenticated. Once the user is authenticated, the user can generate a verification code from google authenticator app to enter in the below screen to login to the system.

If the user does not have a valid phone number on record for initial authentication, the user will have to reach out to their Account Owner/Administrator to help generate a one-time verification code via the user password reset page. Google authenticator app is required to generate a valid verification code thereafter.

In case of a loss of the authorized mobile device, the user will have to be reauthorized by the Admin to be able to access the system. To reauthorize, the Admin will have to navigate to the user’s profile and password reset page and click on ‘Re-Authorize’ user. This will trigger the reauthorization and verification flow

FAQ

  • How long is the verification code valid for? 
    The verification code is valid for 2 hours.
  • Does an Account get disabled if it has not been verified? 
    No the account does not get disabled. However, to access the Litmos account, you will need to provide a valid verification code.
  • Can Two-Factor Authentication be turned on and off for specific users in the  account? 
    No, it is not possible to turn this feature on for specific users in the account. This feature is turned on for all account owners/admins.
  • Does Two Factor authentication affect API keys? 
    No this does not affect the API keys.
  • Will I be prompted for the Two Factor Authentication code on the Mobile App? 
    No. Two Factor Authentication will not be triggered on the mobile app. However, if you access the app via the browser, you will be prompted for the verification code.
  • Will I be prompted for Two Factor Authentication with SSO? 
    No. Two factor authentication should not get triggered with SSO.
  • Will I be prompted for Two Factor Authentication if I change my password via the forgot password link?
    No. Since you will be accessing the link from the email, you will not be prompted for the verification code when you reset your password via the reset password link sent via email.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of Litmos.

The information contained herein may be changed without prior notice. Some software products marketed by Litmos and its distributors contain proprietary software components of other software vendors. National product specifications may vary.

These materials are provided by Litmos for informational purposes only, without representation or warranty of any kind, and Litmos or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for Litmos company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

In particular Litmos or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and Litmos or its affiliated companies’ strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by Litmos or its affiliated companies at any time for any reason without notice.

The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they should not be relied upon in making purchasing decisions.

© 2022 Litmos or a Litmos affiliate company. All rights reserved.

Litmos and other Litmos products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Litmos (or a Litmos affiliate company) in the United States and other countries. All other product and service names mentioned are the trademarks of their respective companies.

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